Privacy Policy
Last updated: December 2025
1. Information We Collect
We collect information you provide directly to us when you create an account, build a profile, upload a resume, or communicate with us. This includes:
- Account Data: Name, email address, and authentication credentials.
- Professional Data: Resumes, work history, education, skills, and certifications.
- Usage Data: Information about jobs you track, applications you generate, and interactions with our tools.
2. How We Use Your Information
We use your information to operate and improve ApplyOS, specifically for:
- Service Delivery: Analysing your profile against job descriptions, filling applications, and generating email drafts.
- AI Processing: Your text data is processed by our AI models to provide insights and suggestions. We do not use your personal data to train public AI models.
- Communication: Sending you service updates, security alerts, and support messages.
3. AI & Automated Processing
ApplyOS utilizes advanced artificial intelligence (AI) to analyse text and documents. When you use features like the "Job Match" or "Email Generator," specific data (such as your resume text and job description) is sent to our secure AI providers for processing. This data is transient and used solely to generate the response.
4. Data Sharing & Security
We do not sell your personal data. We utilize trusted third-party service providers for hosting and payment processing, who operate under strict confidentiality agreements.
We employ industry-standard encryption (SSL/TLS) for data in transit and encryption at rest for sensitive files like resumes.
5. Your Data Rights
You retain full ownership of your data. You may:
- Access your data via the dashboard.
- Update or correct your profile information at any time.
- Delete your account and all associated data permanently via the Settings page.
6. Contact Us
If you have questions about this policy or our data practices, please contact our Data Privacy team at support@applyos.pro.